Privacy Policy

Introduction

Vetan ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our QR code-based attendance and payroll management application.

Last Updated: January 2024

Information We Collect

Personal Information

Employee names, contact information, and identification details
Business information including company name and address
Attendance records and timestamps
Payroll and salary information
QR code data and scanning history

Technical Information

Device information (model, operating system, unique device identifiers)
App usage data and performance metrics
Location data (if enabled for attendance tracking)
Network information and IP addresses

Google Analytics

We use Google Analytics to understand how users interact with our application. This helps us improve our services and user experience. Google Analytics may collect information about your device, location, and usage patterns.

How We Use Your Information

Provide and maintain our attendance and payroll management services
Process attendance records and generate reports
Calculate and manage payroll and salary information
Send notifications and updates about the application
Improve our services and develop new features
Ensure security and prevent fraud
Comply with legal obligations and business requirements

Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

With your explicit consent
To comply with legal requirements or court orders
To protect our rights, property, or safety
With trusted service providers who assist in our operations
In case of business transfers or mergers

Third-Party Services

We may use third-party services like Google Analytics, cloud storage providers, and payment processors. These services have their own privacy policies, and we encourage you to review them.

Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of sensitive data in transit and at rest
Regular security audits and updates
Access controls and authentication systems
Secure data centers and infrastructure
Employee training on data protection practices

Your Rights

You have the following rights regarding your personal information:

Access: Request a copy of your personal information
Correction: Update or correct inaccurate information
Deletion: Request deletion of your personal information
Portability: Receive your data in a structured format
Objection: Object to certain processing activities
Withdrawal: Withdraw consent for data processing

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Typically:

Active user data is retained while your account is active
Attendance records are kept for payroll and compliance purposes
Analytics data may be retained for up to 26 months
Legal and regulatory requirements may require longer retention

Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.